Rules of the Luxembourg Art PrizeVersion 3.0 of 3 January 2017
a. The Luxembourg Art Prize is organised by the Luxembourg company Hervé Lancelin Sàrl, which operates the Galerie Hervé Lancelin (hereafter referred to as the “Gallery”).
b. It aims to reveal and promote talented artists who have yet to establish a profile on the contemporary international scene.
c. Its function is to discover artists, and it is open to any artist, amateur or professional, with no limits on age, nationality or place of residence.
d. The ambition of the Prize is to accelerate the careers of unknown artists by providing them with professional art gallery space, first as part of a group exhibition showcasing the finalists for the Prize and then as a solo exhibition for the Winner.
e. The Prize is also endowed with a cash award for the Winner to help finance the production, and framing where necessary, of further work.
f. Works submitted to the Luxembourg Art Prize may be in any medium: drawing, printing, installation, painting, performance, photography, digital art, sculpture, sound art, video, mixed media, decorative art (textiles and material, glass, wood, metal, ceramics, mosaic, paper or other techniques).
g. No specific theme is imposed on the works of art submitted by the artists.
1. Call for submissions
1.1. A call for submissions aimed at all artists (with no limits on age, nationality or place of residence) able to submit contemporary production is published on the Prize website (www.luxembourgartprize.com) and publicised more widely on the Internet.
1.2. Candidates may only submit their applications electronically via the website www.luxembourgartprize.com before 31 May at 23:59:59 (Luxembourg time).
1.3. An additional period of a few days may be granted to candidates, though this is neither mandatory nor systematically applied, to enable them to complete their applications without stress and to meet the level of quality required.
1.4. To submit an application, each candidate must create a personal candidate space online.
1.5. Each candidate may only have one candidate space.
1.6. When your application is complete, this is automatically indicated by the server in your candidate space with a message that your entry is ready and there is nothing left to do.
1.7. The submission, to be completed online only, must include the following elements:
• a high-quality identity photo clearly showing the artist’s face (to be supplied online when the candidate space is created)
• biographical information
• a note presenting the artist’s approach
• a presentation with one or more high-quality digital photos of the works proposed by the artist
• additional information if necessary, depending on the candidate’s artistic practice
1.8. At least one work must be presented in the submission.
1.9. No more than three works may be presented in the submission.
1.10. Artists may occasionally be allowed to submit more than three works in the submission according to the conditions specified in the candidate space, but this is not guaranteed.
1.11. Entry for the Luxembourg Art Prize is subject to the prior payment of an entry fee to be paid online and acceptance without reservation of these Rules.
1.12. The entry fee to be paid by candidates is €45 (forty-five euros) excluding VAT to take part in one edition of the Luxembourg Art Prize.
1.13. The entry fee, which covers the costs of selecting the artists, is non-refundable except in the exceptional circumstances of cancellation described in articles 12 and 14 of these Rules.
1.14. The entry can only be accepted if the submission criteria are met and the required information and documents are enclosed.
1.15. Candidates may update and complete their submissions online as many times as necessary until the deadline for submissions.
1.16. Once the submission has been completed and validated by the web server, candidates can lock their entries online by clicking the button provided in their candidate space.
1.17. Once the submission is locked, it is considered final and can no longer be updated.
1.18. ATTENTION: Entries that are incomplete or are not locked will not be considered. All additional elements will be refused after the submission deadline.
1.19. Candidates who provide untrue information, who are not the creator of the works they present or who pay the entry fee through fraudulent means will be banned from entering the Luxembourg Art Prize for life.
2. Selection of the finalists
2.1. The finalist artists will be selected at the discretion of the artistic committee on the basis of the entries submitted online by the candidates.
2.2. The artistic committee of the Luxembourg Art Prize is chaired by Hervé Lancelin, the founder of the Galerie Hervé Lancelin and a respected collector.
2.3. The artistic committee will consist of one or more qualified members.
2.4. The qualified members may be curators or directors of art museums or foundations, journalists, art critics, art historians, gallery owners, exhibition curators, collectors, artists, intellectuals, writers or service providers in the art world.
2.5. At least 10 (ten) candidate artists will be named as finalists by the artistic committee for the award of the Luxembourg Art Prize.
2.6. This number of finalists may be increased without prejudice on an exceptional basis if it proves particularly difficult to distinguish between the candidates.
2.7. The selection of the finalists will be announced no later than 30 June during the day on the Luxembourg Art Prize website, on social networks and individually by e-mail to the addresses given by the finalist artists in their respective submissions.
2.8. An additional selection of artists will be made in order to constitute an unpublished waiting list.
2.9. The artists placed on the waiting list are not informed that they have been placed on the waiting list.
2.10. If any of the finalists are unavailable or decide they do not wish to take part before the group exhibition, the artistic committee meets and selects the artist on the waiting list who is best able to replace the missing finalist.
2.11. The artist on the waiting list who is chosen will then become an official finalist, replacing the missing artist, who will permanently lose the status of finalist.
2.12. The artistic committee does not issue individual opinions on the submissions, but only an overall assessment and statistical data on all the entries received.
3. Finalists’ exhibition
3.1. The finalists take part in a group exhibition at the Gallery on the dates indicated on the website home page.
3.2. Each finalist artist must exhibit the work selected by the Luxembourg Art Prize artistic committee.
3.3. This work must be included in the submission completed by the candidate and may under no circumstances be replaced by another that was not part of the submission.
3.4. Given that the work presented will be for sale at the Gallery during the exhibition, it is essential for it to be available to purchase.
3.5. The final choice of the work selected for each finalist, and the way it is presented in the group exhibition, will be decided by the artistic committee.
3.6. The artistic committee reserves the right to refuse any work that does not match the submission or the description on the basis of which it was selected.
3.7. All works exhibited must remain in place throughout the group exhibition and cannot be replaced by others unless they are destroyed or damaged accidentally.
3.8. Business cards and other personal documents promoting the finalist artists may not be placed in the Gallery exhibition space near the works or anywhere else in the Gallery.
4. Finalists’ expenses
4.1. The costs associated with travel to and accommodation in the Grand Duchy of Luxembourg for each finalist artist and one other person of his or her choice are paid by the Gallery for a period not exceeding 4 (four) days excluding travel time, including the opening day of the finalist artists’ group exhibition.
4.2. All finalist artists undertake to be present in the Grand Duchy of Luxembourg for a period not exceeding 4 (four) days excluding travel time, including the opening day of the finalist artists’ group exhibition, whose dates are decided by the Gallery.
4.3. The Gallery organises return transport for finalist artists and their companions by rail if the artist’s usual place of residence is in a country bordering the Grand Duchy of Luxembourg or by air if the artist’s usual place of residence is in a country that does not border the Grand Duchy of Luxembourg or by a combination of rail and air if a direct journey is not possible by air or rail alone.
4.4. The Gallery sends travel documents to the finalist artists and their companions within 10 (ten) days before the opening of the finalist artists’ group exhibition.
4.5. The Gallery also pays the accommodation and catering costs for the finalist artists and their companions for a period not exceeding 4 (four) days excluding travel time, including the opening day of the finalist artists’ group exhibition.
4.6. The Gallery books hotel rooms for the purpose on the basis of dual occupancy (each artist with his or her companion).
4.7. Each finalist artist must inform the Gallery if he or she wants a room with a double bed or two single beds.
4.8. The candidates are invited to research as early as possible whether their journey to the Grand Duchy of Luxembourg will require a passport and possibly a visa (http://www.gouvernement.lu/4843909).
5. Award of the Luxembourg Art Prize
5.1. The Luxembourg Art Prize is awarded at the opening of the finalists’ group exhibition by an independent final jury, who will submit their votes to the Gallery during the days before the finalists’ group exhibition.
5.2. The final jury will be appointed by the Gallery.
5.3. Gallery employees, its founder, affiliates, suppliers and members of their families may not be part of the final jury.
5.4. The members of the final jury may be curators or directors of art museums or foundations, journalists, art critics, art historians, gallery owners, exhibition curators, collectors, artists, intellectuals, writers and/or service providers related to the field of art.
5.5. Each jury member declares on his or her honour that he or she has no personal or professional relationship with the finalist artists.
5.6. Each jury member awards each finalist artist a score corresponding to a number of points ranging from 1 (for the lowest-placed artist) to a number of points corresponding to the total number of finalists (for the highest-placed artist).
5.7. Each jury member may only award each score once.
5.8. The Winner is the artist who is awarded the most points by the members of the jury.
5.9. If there is a draw, the vote will be repeated for the artists placed equal until a Winner is chosen.
5.10. The number of points obtained by the finalist artists is not published and is not communicated to the finalist artists.
5.11. The Winner of the Luxembourg Art Prize is rewarded with a cash prize of EUR 25,000 (twenty-five thousand euros) payable within 30 (thirty) days of the award of the Luxembourg Art Prize by transfer to the bank or post office account of the Winner or a member of his or her family, held with a bank, post office or financial institution in his or her legal country of residence.
5.12. In accordance with regulations, the award cannot be paid in cash or via money transfer services such as Western Union or MoneyGram.
5.13. The Winner is invited to present a solo exhibition the following year at the Gallery on dates proposed by the Gallery.
5.14. Once the Winner and the Gallery have agreed the dates of the personal solo exhibition, the Winner may not alter the exhibition dates. Otherwise the solo exhibition may be compromised or even cancelled.
6. Authentication of the works
6.1. All the works submitted to the Gallery must be clearly identified with the full name of the artist, the title of the work and year of production, with, if necessary, an indication of hanging direction (top and bottom markings).
6.2. In addition, the artists must send the Gallery by e-mail a dated, signed certificate of authenticity for the works submitted to the Gallery.
7.1. The works selected by the artistic committee and the works of the Winner will be made available to the Gallery for exhibition and sale to the public at a price agreed by the artist and the Gallery (hereafter referred to as the “Sale Price”).
7.2. The Sale Price of a work cannot be higher than the price indicated for the work in the artist’s submission.
7.3. If a work is sold by the Gallery, 50% (fifty percent) of the Sale Price will be allocated to the artist and 50% (fifty percent) to the Gallery.
7.4. If the artist is subject to VAT in a European Union member state, the division is based on the amount excluding VAT.
7.5. If the artist is not subject to VAT in a European Union member state, the division is based on the amount including VAT.
7.6. During negotiations conducted by the Gallery in relation to the sale of the works exhibited, the artists accept that the Sale Price for an exhibited work may be reduced by a maximum of 10% (ten percent) of the Sale Price in the case of a sale to a collector who is a natural person acting on behalf of his or her own private estate and by a maximum of 30% (thirty percent) of the Sale Price in the case of a sale to an institutional or professional collector (art foundation, museum, corporate collection, natural person acting on behalf of his or her professional estate).
7.7. The artist agrees to give the Gallery an exclusive right of sale limited to the works exhibited by the Gallery for a period of 6 (six) months from the first day on which the works are exhibited to the public in the Gallery.
8. Transport of the works
8.1. The transport and handling of the works exhibited by the finalists and the Winner are organised and paid for by the Gallery (i) from the addresses given by the artists in their respective submissions to the Gallery in the Grand Duchy of Luxembourg and (ii) from the Gallery in the Grand Duchy of Luxembourg to the addresses given by the artists in their respective submissions.
9.1. During the finalists’ group exhibition and the Winner’s solo exhibition, the Gallery is responsible for insurance (against damage in transport, theft, fire and deterioration) for the works exhibited.
10. Returning the works
10.1 Within thirty (30) days of the expiry of the period of 6 (six) months described in paragraph 7.7 of article 7 above, unsold works will be returned to the artists at the addresses given by the artists in their respective submissions under the terms of article 8 above.
11.1 Press and public relations are handled by the Gallery and its partners.
11.2 The artists taking part in the Luxembourg Art Prize give the Gallery the right to reproduce the information presented in their submissions free of charge for promotional purposes (press releases, websites, social networks, catalogues, mobile applications etc.).
12. Postponement, cancellation
12.1. The Gallery reserves the right to postpone or cancel the Luxembourg Art Prize if circumstances require it, e.g. if the submissions received do not allow for a selection of finalist artists meeting the quality criteria of the artistic committee.
12.2. In the event of an exceptional cancellation following a case of force majeure as defined in article 14 below, the entry fee will be refunded in full to the candidates.
12.3. The Gallery cannot be held liable for any postponement or cancellation.
13. Personal data
13.1. The artists expressly agree that their personal data will be processed by computer by the Gallery in the terms of the amended Luxembourg law of 2 August 2002 on personal data protection (hereafter referred to as the “2002 Law”).
13.2. In the form for creating a candidate area, candidates are asked to expressly agree to the electronic processing of their data by ticking an acceptance box.
13.3. In accordance with article 28 of the 2002 Law, candidates have the right to access, object to and correct data held about them in the candidate area dedicated to each candidate.
13.4. The artists acknowledge and accept that personal details may not be communicated to third parties except where required in application of a legal or regulatory provision or for the normal organisational purposes of the Luxembourg Art Prize and the exhibitions organised by the Gallery.
14. Force majeure
14.1. The Parties will not be responsible for failure to execute their obligations if a case of force majeure arises, defined as any unpredictable, unpreventable event arising from circumstances external to the Parties.
15. Applicable law
15.1. These rules are subject to Luxembourg law. Any disputes that may arise between the Gallery and the artist(s) will be submitted to the competent courts in the judicial district of the City of Luxembourg. However, the Gallery reserves the right to take action before any other competent court.
15.2. As these Rules are translated from French into several languages, the French-language version is considered the reference version in the event of any dispute or translation error.
16.1. The artist declares that he or she has read these rules and expressly accepts them in full and without reservation.